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How to use QR codes for an inventory management system?

qr code generator for inventory

Because QR Codes can contain more information than Barcodes, they were initially created to upgrade huge inventory management systems. For handling high product quantities, they are still used in many logistics and storage systems today. Even better, they now have a plethora of customization options and information to which they may be attached.

One of your many business goals should be asset tracking. You must always be aware of the history of your fixed assets if you want to get the most out of them. An asset tracking system is required to gather and evaluate data. Traditional asset tracking methods include barcodes, which are still widely used, but many organizations are now embracing QR code inventory management software. QR codes were created for asset monitoring, not marketing, as hard as it may be to believe. QR codes may be scanned with a smartphone or a portable scanner. QR codes can only be scanned by scanners that can read both 1D and 2D barcodes.

An introduction to QR codes

Quick Response codes, or QR codes, are two-dimensional barcodes with black and white squares. QR codes may hold more information than barcodes. A standard QR code may include up to 4,296 characters, including punctuation marks, sentences and phrases, and special characters, as well as 7,089 figures. Increasing the complexity and size of a QR code by adding additional data increases its complexity and size. Binary data, such as tiny pictures, may be included in QR codes. Data keys contain duplications to guarantee reading in the event the QR code is destroyed.

Creating a QR code is a simple process

It's as simple as 1,2,3 to make a QR code. All you have to do is go to a website that will produce QR codes for you. Decide what you want to encode before going to a QR code generator website (can be the asset serial number or inventory SKU number). After you've decided on the sort of code you want, fill in the blanks to create your own QR code. ( qr code generator for inventory )


  • Encourages quick scanning.

  • You don't need to buy a portable scanner since you can read QR codes with your smartphone.

  • QR codes can read numbers, letters, special characters, and binary data.

  • Data storage capabilities are superior.

  • Fault tolerance is improved.

  • Cost-effective.

  • User-friendliness.

  • When compared to barcodes, this method is more secure.

  • There are fewer mistakes.

  • Data transmission capabilities are superior.

You must first choose an inventory or asset management programme before printing your QR code labels. Consider a variety of considerations when selecting one, including your objectives, deployment and use costs, simplicity of use, and scalability. Make sure the QR code label you choose is compatible with your programme.

The advantages of utilising inventory management systems based on QR codes

Asset monitoring in real-time

Because QR codes can be read with smartphones, your team members won't have to go to the warehouse every time they want to learn about the location of a certain item. QR code software has a number of advantages over traditional tracking methods. They can assist with a variety of challenges, including faults caused by missing or erroneous documentation of components and assets. QR code inventory management software also helps to prevent overstocking, understocking, and duplicate issues.

Assist in expediting the whole procedure

Many inventory management applications for QR codes may be linked to the cloud. Different teams may access data saved in the cloud. When it comes to saving time, cloud connection may be quite beneficial, particularly if your workers spend a significant amount of time on the floor each day. Your employees won't have to return to the office every time they need to update records, allowing them to do so in real-time.

QR codes can assist save time and reduce mistakes by speeding up the data entering the process. You may make faster judgments when your asset records contain fewer inaccuracies.

Assist in locating assets

Unlike spreadsheets and manual input methods, QR codes enable you to include further information such as asset images and GPS positions. Your teams can quickly find goods and reduce misunderstanding by using GPS location and asset images.

Assist in keeping track of expenses

You won't have to spend money on pricey portable barcode scanners, which will save you money. Furthermore, QR code inventory management software may create a variety of reports that can be used to uncover new cost-cutting opportunities.

When it comes to QR codes, there are a few things to keep in mind

Using a colour scheme that isn't appropriate

However, not all QR code readers are made equal, so you may want to utilise a black backdrop with a white or lighter foreground. Because certain scanners can't read QR codes with white or lighter foregrounds, it's crucial to choose the right colour scheme. Make sure the contrasts between the hues aren't the same.

Image creation at a low resolution

Scanning QR codes that are hazy is difficult. If you wish to scale your QR code to a larger size, make sure it has adequate resolution to avoid pixelation.

The QR barcodes were printed too tiny

Smartphones with high-quality cameras can scan tiny pictures, but this is not the case for those with low-quality cameras. To guarantee that your QR code can be scanned by a variety of cameras, make sure the picture is at least 2X2 cm in size.

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